Date: Fri, 10 May 2002 07:15:01 -0500
From: Steve&Peggy <smatthews@kscable.com>
To: 281ahc-hq@yahoogroups.com
Subject: 281st AHC Association By-Laws
FLIGHT,
In case anyone does not have their own copy of the existing Association By-Laws,
here it is.
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281st ASSAULT
HELICOPTER COMPANY ASSOCIATION, INC.
THE BY-LAWS
ARTICLE 1 -
MEMBERSHIP
Section 1. Regular Memberships:
a. An individual regular membership shall be open to all former members of the
281st Assault Helicopter Company and attached elements beginning with the
formation, activation, and final deactivation of the unit.
b. An individual regular membership shall be open to all former assigned
personnel of lettered, numbered or otherwise designated 281st Assault Helicopter
Company and attached elements, to include all support members (Officer, Warrant
and Enlisted) thereof.
c. Regular members in good standing shall be eligible to vote in elections,
serve on committees, and hold offices in the Association.
Section 2. Life Memberships:
a. Individual Life Membership shall be open to individuals who meet the
criteria for membership as described in Section 1 of these By-Laws and have
satisfied the payment of the fee prescribed for Life Membership.
b. Life members in good standing shall be eligible to vote in elections, serve
on committees, and hold offices in the Association.
Section 3. Limited Memberships:
a. Associate Members:
(1) Individual Associate Membership shall be open to all US Armed Forces
personnel and those who have been honorably discharged from service.
(2) Individual Associate Membership shall be open to family members of persons
who hold membership in the Association.
(3) Individual Associate Membership shall be open to those persons who support
the goals and objectives of the Association and have been recommended for
membership by the Executive Board.
(4) Individual Associate Membership shall be open to all members of the Special
Forces Association (SFA) and all members of the Special Operations Association
(SOA).
(5) Associate Members shall not be eligible to vote or hold office in the
Association.
(6) Associate Members shall be eligible to serve on committees without vote.
b. Honorary Membership:
(1) Individual Honorary Membership may be bestowed upon a person of special
distinction and achievement, or special merit. Recommendations for Honorary
Membership must be submitted in writing by a Regular or Life Member(s) to the
Secretary fully describing the candidate’s qualifications. The Executive Board
shall review all recommendations for Honorary Membership and give full
consideration to the merits of the candidate prior to recommending final action
by the General Membership. (2) Honorary Membership shall be awarded to any
immediate family member of a deceased person who qualified for membership under
Sec. 1.
(3) Honorary Members shall be eligible to serve on committees and participate in
general meetings without vote. Honorary Members shall not be eligible to hold
office in the Association.
c. Corporate Membership:
Corporate Membership shall be open to those businesses having an affiliation
with the US Army and desiring to participate and support the 281st AHC
Association. The Executive Board will establish dues for this category. Such
members shall have no vote in Association affairs. Corporate members are
entitled to participate in Association functions; to include reunions, symposia,
and product exhibits. Corporate nonmembers shall not be accorded the foregoing
privileges unless approved by the Executive Board.
Section 4. Membership and Dues Assessments:
a. To become a member of the Association, a qualified individual must submit a
New Application form as found on the Association web site (www.281st.org) or
newsletter. Membership fees and dues are waived the first year of membership.
Annual membership renewal dues shall become due and payable on January 1st each
year. The membership year of the Association shall begin January 1st and end
December 31st.
b. Fees and dues that do not reach the Association Headquarters by January 31
shall be considered delinquent. A member shall not be considered in good
standing with the Association until the dues have been paid. Members that are
not in good standing forfeit their rights and privileges to vote, serve on
committees, or participate in general membership meetings.
c. Annual Association Membership dues shall be established as scheduled below:
(1) Regular Membership
$25.00
(2) Associate Membership
$25.00
(3) Honorary Membership Contribution Only
(4) Life Membership
$300.00
(5) Corporate Membership $500.00
Section 1. The general membership meeting shall be convened at least once in
each calendar year. The Executive Board shall determine the year, month, and
place of each general membership meeting hereinafter referred to as the 281st
AHC Annual Reunion. Any person or group desiring to host an annual reunion
shall submit a request to the Executive Board in writing through the
Association, setting forth in detail the proposed plans for the entertainment of
the annual reunion which it wishes to host. The Executive Board shall notify
the Association of their reunion site decision at least six months prior to the
annual reunion.
Section 2. The Executive Board shall meet at least once annually at a time and
place designated by the President.
Section 3. Special meetings of the Executive Board may be called as exigencies
of the Association may require. Special meetings may be called by a majority
vote of the board members, provided such call meetings are designated for a
specific purpose and the notification shall not be less than thirty days prior
to the proposed meeting date. The agenda of such meetings shall be limited to
those items listed as justification for the meeting.
Section 4. The President, Secretary, or the Executive Board shall make
notification of meetings by the most expeditious and practical means available.
The 281st AHC Newsletter may be used to announce meetings provided the next
issue can be published in a reasonable and timely manner.
Section 5. Voting rights and privileges shall be accorded to individual members
as prescribed in Article 1 of these By-Laws.
The first scheduled election shall be held on 2 July 2000.
Section 1. A Vice President, Junior Member at Large, shall be elected annually
by a majority vote of those active members present and voting at the normally
scheduled, annual reunion meeting.
Section 2. A Vice President shall be elected to a consecutive 3-year term on the
Executive Board. The first year he shall be the Vice President. The second year
he shall be the President. The third year he shall be the Immediate past
President.
Section 3. The Junior Member at Large shall be elected to a consecutive 2-year
term on the Executive Board. The first year he shall be the Junior Member at
Large. The second year he shall be the Senior Member at Large.
Section 4. Individuals newly elected to office shall be installed to that office
at the close of the annual election meeting.
Section 5. Individuals already holding office shall advance to the next position
of their term at the close of the annual election meeting.
Section 6. The election of officers shall be done by ballot. . Should there be
only one candidate for an office, then the ballot requirement shall be waived,
and the election thereof shall be by acclamation.
Section 7. Members of the Executive Board shall not hold two board positions
simultaneously.
Section 8. The appointed officers of this Association shall be a
Secretary/Treasurer, Historian, Public Relations Officer, Internet Webmaster,
and Legal Officer.
Section 9. The Executive Board who will certify the qualifications of nominees
to be voted upon shall conduct election of officers for this Association. The
election shall be held at the annual reunion and consummated by a majority vote
of the general membership present at the meeting.
Section 10. The officers of the Association shall exercise all the powers in
the performance of their duties and responsibilities for their office as
prescribed by these By-Laws. Officers shall exercise the authority of office
with prudence considering the best interest of the Association.
Section 10.1 Elected Officers
a. President:
(1) Shall preside at all general membership and Executive Board meetings.
(2) Shall appoint such officers as authorized by the provisions of the
Constitution and By-Laws subject to the approval of the Executive Board.
(3) Shall appoint all committees established by these By-Laws subject to the
approval of the Executive Board. Shall serve as an Ex-Officio member on all
committees.
(4) Shall execute all resolutions of the general membership and the Executive
Board.
b. Vice-President:
(1) Shall perform the duties of the President during the temporary absence of
the President.
(2) Shall perform such other duties as the President my direct.
c. Senior Member-at-Large:
(1) Shall perform such duties as the President may direct.
d. Junior Member-at-Large
(1) Shall perform such duties as the President may direct.
10.2 Appointed Officers:
a. Secretary:
(1) Shall record minutes of all general membership and Executive Board meetings.
(2) Shall ensure the distribution of meeting minutes to the Executive Board
within forty-five days following each meeting.
(3) Shall be the custodian of meeting minutes written by committees. A copy for
each meeting shall be forwarded by mail to the Secretary through the President.
b. Treasurer:
(1) Shall be responsible for all collections received and for deposits in the
custodial bank(s) as designated by the Executive Board.
(2) Shall disburse funds for the payment of authorized Association obligations.
(3) Shall prepare quarterly financial statements to be rendered to the Executive
Board.
(4) Shall maintain accounts, files, and records of the financial condition of
the Association as may be directed by the Executive Board and as prescribed by
these By-Laws. Shall ensure that adequate documents are available to explain
each expenditure.
(5) Shall maintain a permanent record of dues and assessments paid by members in
order to verify their eligibility to vote on Association business.
(6) Shall prepare an Annual Financial report to be presented at the Annual
reunion.
(7) If required by the Executive Board the Treasurer shall present himself to be
bonded.
Section 1. Should the President resign, become incapacitated, or otherwise be
unable to fulfill the duties of the Presidency, then the Vice President
(President Elect) shall succeed him as President for the remainder of the
resigning or incapacitated President's term. At the completion of the resigning
or incapacitated President's term, the President shall begin serving the term of
the Presidency for which he was initially elected. The position of Vice
President shall remain vacant until the next annual election.
Section 2. Should the Vice President resign, become incapacitated, or otherwise
be unable to fulfill the duties of the Vice Presidency, the position of Vice
President shall remain vacant for the duration of the term of the resigning or
incapacitated Vice President. A President and a Vice President shall be elected
at the next annual election.
Section 3. Should both the President and Vice President resign or become
incapacitated, then the Senior Member at Large shall assume the duties of the
Presidency (become Acting President) for the remainder of the term of the
President. But he shall not automatically succeed to the position of President
after his term of Acting President has expired. A President and Vice President
shall be elected at the next annual election with the new President's one-year
term beginning at the close of the annual election meeting. The Immediate Past
President shall serve one additional year on the Executive Board.
Section 4. Should the Senior Member at Large resign, become incapacitated, or
become the Acting President, then the following shall automatically take place.
The Junior Member at Large shall immediately become the Acting Senior Member at
Large. He shall remain the Acting Senior Member at Large until he succeeds to
the position of Senior Member at Large under the terms to which he was initially
elected.
Section 5. Should the Junior Member at Large resign, become incapacitated, or
become the Acting Senior Member at Large, the President or Acting President
shall offer the position of Acting Junior Member at Large to previous members of
the Chapter Council, subject to appointee's ratification by the Executive Board.
A Junior Member at Large shall be elected at the next annual scheduled election
meeting.
Section 6. Should the Immediate Past President resign, become incapacitated, or
otherwise be unable to fulfill the duties of the Immediate Past President, the
President or Acting President shall offer the position of Immediate Past
President to any qualified previous Executive Board Member, to be ratified by
the Executive Board.
Section 1. The Junior Member-at-Large shall be responsible to receive all
declarations from members who wish to submit themselves as a candidate for an
elective office in the Association. The Committee shall determine the
eligibility of each request for candidacy prior to its acceptance.
Section 2. Members in good standing who are interested in serving the
association in an elected position should notify the Junior Member-at-Large in
order for the Junior Member-at-Large to in act in a timely and proper manner.
Section 3. The Junior Member-at-Large shall be responsible for conducting an
election of officers at the annual reunion of the Association.
Section 4. The Junior Member-at-Large shall obtain a current list of eligible
members who can vote in the Association elections from the Secretary.
Section 5. Association elections shall be by ballot.
Section 6. The President at the annual reunion shall present elected officers to
the general membership.
Section 7. Association officers who were not reelected to office shall
immediately arrange for the complete transition of official duties and
responsibilities to the newly elected officers. All files, records, and
properties shall be transferred to the new custodian without delay to prevent
undue disruption to the good order and conduct of Association business.
Section 1. The Executive Board shall be the management committee of the
Association and will meet at least once annually, at a time and place designated
by the President. The Executive Board shall have the authority to act for and
on behalf of the general membership on any matter presented to the President
between meetings of the Association, provided that such action is warranted due
to the urgent nature of such matter, and proceedings or resolution is in the
best interest and greater good of the Association.
a. Special meetings of the Executive Board may be called by vote of two-thirds
of the general membership, majority vote of the Executive Board, or an emergency
call by the President. The agenda of such special meetings shall be limited to
those items specified as justification for the meeting.
b. The Executive Board shall plan and coordinate special Association programs
related to the recruitment for increased memberships, fund raising activities,
voluntary contributions to the association for support of 281st AHC Association
organizational goals and objectives, and promoting public relations activities
of the Association.
c. The Executive Board shall use diligence and due consideration in order to
insure that all meetings result in maximum attendance.
d. A quorum of the Executive Board exist when a majority of the members are
present at the meeting.
e. The composition of the Executive Board shall consist of the following
elected officers:
OFFICER POSITION
President Member
Vice President. Member
Senior Member-at-Large Member
Junior Member-at-Large Member
The Immediate Past President Member
Secretary Member
Treasurer Member
Section 2. Other Committees
Other Committees will be established as programs are initiated to accomplish the
organizational goals and objectives of the Association. The Executive Board may
appoint and authorize committees in this category to perform their specific
constitutional duties if the President neglects to act.
Section 1. These By-Laws may be amended at any meeting of the general
membership when the proposed amendments have been submitted through the
Secretary to the Executive Board.
Section 2. A printed copy of the proposed amendments shall be included in the
information package to be provided to each member prior to a general membership
meeting or the annual reunion.
In the event of dissolution of the 281st Assault Helicopter Company Association,
Inc., the funds and assets of the Association remaining, after payment of all
just debts and obligations, shall be disposed of in accordance with Article IX
of the Constitution.